Frequently asked questions about document storage
Here we answer the most important questions about offsite document storage, retention periods, and secure file access.
We begin with a structured assessment of your current archive. We define document categories, labeling conventions, and required access rules. We then supply archive boxes, collect your documents, label each box with a unique identifier, register them digitally, and store them securely. You maintain full visibility during the entire process.
You can request individual files or full boxes at short notice during business hours. Depending on your preference, we deliver them physically by courier or provide secure digital scans. Urgent requests can be flagged for priority handling.
Yes. SaveSpace uses strict security and privacy processes. Access to archive areas is restricted, and all movements are logged. On request, we sign a data processing agreement (DPA) and define access permissions for your staff.
We record document types and retention periods during onboarding. The digital register helps you track deadlines and initiate destruction when required. After retention expiration, we arrange certified destruction with full documentation.
External archiving can be cost-efficient even for small volumes, especially if office space is limited or internal archives are overflowing. SaveSpace scales seamlessly from a few linear meters up to tens of thousands of boxes.
